Weeding out of library collections: A study of current practices at the central university libraries of India

Abstract

This study examines the status of weeding practices in the central university libraries of India, with an emphasis on the presence of policies, weeding frequency, responsibility, and the barriers affecting systematic collection maintenance. Data were gathered from 50 libraries through a structured online questionnaire distributed to the librarians or the libraries in charge across the country. The results reveal that only 14 (28%) libraries have an established weeding policy, 21 (42%) are in the process of developing one, and 15 (30%) libraries operate without a formal policy. Less than half, 24 (48%) of the libraries undertake weeding, and among these, a substantial proportion do so without documented guidelines. Most libraries carried out weeding on a need-based basis rather than as a regular activity. The principal barriers to implementation include staffing constraints and administrative issues, while library committees and faculty members play a significant role in weeding decisions. Libraries primarily undertake weeding to remove outdated or irrelevant materials, keeping the collection current, and saving shelf space. Conversely, the absence of a formal weeding policy and the desire to maintain their large collections are the major reasons more than half of libraries do not practice weeding. The study highlights the need for documented weeding policies and systematic collection management practices to ensure that university library collections remain relevant, accessible, and responsive to changing academic and research needs.

Value/originality – This study presents the first nationwide evaluation of weeding practices in India’s central university libraries. It uncovers critical policy and operational deficiencies, emphasizing the need for systematic, evidence-based, and sustainable collection management within academic institutions.